The problem
Why this matters
Wire fraud prevention isn't a single action — it's a workflow. The following process integrates security into every phase of a real estate closing, from the first contact through wire confirmation. Implement it consistently and the fraud risk becomes negligible.
The Secure Closing Workflow
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Transaction start: Establish the secure communication protocol: At the first meeting, inform all parties that wiring instructions will be delivered through an encrypted channel — not email. Set this expectation before it matters.
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Title company engagement: Collect verified details through Garded: Request that the title company deliver wiring instructions through a Garded link rather than email. If they use their own portal, verify the portal URL against their official website.
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Pre-closing (one week out): Confirm the wire amount and timeline: Verify the expected wire amount against the closing disclosure. Confirm the expected wire date with the escrow officer. Note the escrow officer's name and direct phone number.
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Pre-closing (24 hours out): Verify wiring instructions: Call the title company at their listed number and confirm the routing and account number. Record the confirmation with date, time, and agent name.
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Wire day (morning of): Re-verify: Confirm instructions haven't changed since yesterday by calling again. Wire fraud happens in the hours between your last check and the transfer.
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Wire day (at the bank): Initiate and confirm: Provide the verified wiring instructions. Get a wire confirmation number. Don't leave until you have confirmation.
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Post-wire: Confirm receipt: Call the title company to confirm they received the wire. If there's any delay, contact your bank immediately to initiate a potential recall.
Who's involved in condominium closings
Typical wire amount: $100,000–$1,500,000
- Buyer
- Seller
- HOA for condo documents
- Title company
- Mortgage lender
Build Security Into Every Closing. Not Just Some of Them.
Garded delivers wiring instructions through an encrypted link — making secure delivery standard practice. Free to start.
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How much time does this process add to a closing?
The verification calls take 10–15 minutes total. Consider it insurance on a six-figure transaction.
Should the seller's agent also follow this protocol?
Yes. Wire fraud can target any party in a transaction — buyers, sellers, agents, or title companies. Everyone benefits from a secure process.
What's the single most impactful step if I'm short on time?
The morning-of phone verification. If you only have time for one step, call the title company on wire day and confirm the account details before you initiate anything.